Development Assistant at the Queens Museum
Job Title: Development Assistant
Job Status: Full-time
Location: New York, NY
Salary: $23.08 (Hourly)
Description
Queens Museum seeks a well-organized Development Assistant to support the day-to-day operations of the Development Department across all capacity-building initiatives. The Assistant will be responsible for maintaining the Salesforce donor database, processing acknowledgment letters, gifts, and memberships, conducting prospect research, and supporting special events.
The Development Assistant reports to the Individual Giving and Events Manager and works closely with all members of the Development team.
Essential Functions
- Manage the donor database, update donor records, record and process gifts and other income, and conduct regular audits of data
- Draft timely acknowledgments for donors
- Provide broad and general administrative support (e.g. scheduling, meeting agendas, and minutes)
- Assist the Development Team in planning all fundraising events, including the Annual Gala
- Support and attend donor engagement and cultivation events
- Assist with large mailings and other fundraising and communications campaigns
- Assist the Development Team with grants, proposals, and reports, including document gathering and additional writing as needed
- Assist with planning and coordination of space rentals and other external special events
- Help with membership fulfillment and the Museum’s Adopt-a-Building program
This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions
Competencies
- Demonstrates initiative, resourcefulness, and a creative approach to problem-solving
- Thrives in culturally diverse settings
- Displays a high level of support for colleagues, and builds professional and respectful relationships with others
- Adaptability and flexibility
- Ability to work independently and as a team player in a fast-paced environment
- Ability to think creatively, synthesize information effectively, and tailor information to appeal to a broad spectrum of funder interests.
Qualifications
- Experience with Customer Relationship Management systems (Salesforce/Veevart preferred)
- Excellent writing, editing, and proofreading skills
- Proven ability to meet deadlines, and work independently and as part of a team on multiple concurrent projects
- Dedication to quality control and attention to detail
Requirements
- Prior work experience in nonprofit fundraising or administration (including internships and work-study programs)
- Availability to work onsite at the Queens Museum on nights and weekends as needed
- Strong computer skills, proficient in Microsoft Suite and Google Workspace, and CRM/fundraising databases (Salesforce/Veevart preferred)
How to Apply
CLICK HERE TO APPLY THROUGH OUR ONLINE CAREERS PORTAL
- A resume outlining your work experience
- A Cover letter describing your interest in this position
Please note that due to the high volume of applications, only complete applications including a cover letter will be considered for an interview.
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role
Interview Process
- Introductory interview (Zoom)
- Second interview (onsite at QM)
- Final Interview (onsite at QM)
Please note that while careful consideration will be given to each submission, the Museum will only contact those applicants whose knowledge, skills, and work experience best meet the requirements of the position.
Hybrid Work Model
The QM team is currently practicing a hybrid work model, incorporating a blend of onsite and remote working. QM department heads require attendance onsite at the Museum 3 days per week, to participate in in-person meetings and project work.
Requests for Accommodations
If you require additional support at any stage of the application process due to disability, please contact us by phone at (718) 592-9700 Ext. 145, or via e-mail at hr@queensmuseum.org to request and arrange for reasonable accommodations.
EEOC Statement
The Queens Museum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, familial status, marital status, military status, sexual orientation, genetic information, HIV status, arrest record, gender identity, gender expression, transgender status, genetic information, domestic violence victim status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Our commitment to
equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
COVID-19 Vaccination Mandate
The highest priority of the Queens Museum is safeguarding the health and safety of its employees and communities. It is therefore the policy of the QM to require employees to provide proof of COVID-19 vaccination as a measure of public safety. As such, proof of COVID-19 vaccination is a condition of employment of the Queens Museum. This job offer is conditional upon proof of COVID-19 vaccination, which is to be submitted to Human Resources prior to the start of work date. Requests for reasonable accommodations for persons who cannot show proof of vaccination because of a disability, pregnancy, religious belief, status as a victim of domestic violence, stalking, or sex offenses, or for medical, or other covered reasons will be considered in accordance with all applicable laws.
Living Land Acknowledgment
The Queens Museum would like to acknowledge the past, present, and future generations of Matinecock, Canarsie, Lekawe (Rockaway), Munsee Lenape, and the interconnected Matouwac communities across the Greater Long Island region, as stewards of the land.
As both a museum of art and a historic site built on unceded Indigenous lands, the Queens Museum is committed to working towards a living land acknowledgment built on listening, collaboration, and action together with Indigenous communities. We recognize the ongoing impacts of the violent colonial displacement of Native people–as well as the displacement of animal relatives and the disruption of natural ecosystems–by the United States.
We invite our communities to join us in taking action now by devoting time to taking care of the land, whether this be cleaning up your local park or donating to an Indigenous-led advocacy group.