Program Coordinator, Academic and Professional Programs at The Metropolitan Museum of Art

Job Title: Program Coordinator, Academic and Professional Programs

Job Status: Full-time

Location: New York, NY

Salary: $32/hr – $34/hr

About The Metropolitan Museum Of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

You serve as the primary liaison and support person for the Fellowship, International Initiatives, International Staff Exchanges, College and Graduate Programs and Travel Grant Program. You will contribute to the development of program goals, themes, and activities; create and track timetables, and ensure information sharing. You will also have the responsibility of overseeing the administrative workflow for APP’s programs working closely with the APP staff; processing of fellowship applications, implementing activities related to the fellowship program, including orientation, training and workshops. You will work collaboratively with staff and fellows throughout the Education Department and the Museum, and report to the Senior Managing Educator, Academic and Professional Programs.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Support the Senior Managing Educator and APP division in coordination of administrative activity, including the processing of applications for fellowships, the maintenance and oversight of the online fellowship application system, and the preparation and dissemination of financial grids and fellowship applicant grids for the Grants Committee
  • Monitor and maintain budgets, prepare and process invoices, and track expenses; ensure timely payment of vendors, fellows, research scholars and exchange participants
  • Ensure timely completion of tasks, facilitating communication and information flow between stakeholders (Accounts Payable, Human Resources, scholars, supervisors, and hosting departments)
  • Assist in sharing the results of staff research with the wider Museum community through work-in-progress workshops or colloquia
  • Conduct routine analysis on program process and outcome data and assist with evaluation efforts, gathering and tracking statistics and other data; contribute to the preparation of funding reports; and marketing efforts, including, web postings and email blasts for the APP programs
  • Draft written reports and presentations related to evaluation process and findings
  • Administer program and division logistics, working with Education staff and others across the Museum to ensure day-to-day program coordination, efficiency, and communication
  • General office assistance including internal and external correspondence
  • Other duties as assigned

EDUCATION AND EXPERIENCE:

  • M.A. or active studies toward a master’s degree, with background in the history of art and visual culture, arts education or related field
  • Minimum of two years of administrative experience in a museum setting or other non-profit
  • Full command of the Microsoft Office Suite and solid computer skills
  • Organizational skills and meticulous attention to detail
  • Budget management and analytical skills.
  • Communication and interpersonal skills
  • Demonstrated writing skills, including the ability to write succinctly, and proofread materials for online and print publication.
  • Experience working with and maintaining databases and spreadsheets utilizing complex systems
  • Demonstrated ability to multitask, remain flexible, problem-solve, and take initiative.
  • Visitor Engagement skills in person and in writing, additionally foreign languages are welcome

COMPENSATION RANGE:

  • Pay Range : $32 – $34/ Hourly
  • The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

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Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.