Executive Assistant at the Smithsonian Institution, Archives of American Art
Job Title: Executive Assistant
Job Status: Full-time
Location: Washington, D.C.
Salary: $64,957 – $84,441
Description
OVERVIEW
Come join an exciting and vibrant team at the Archives of American Art, America’s storyteller for the arts. We are seeking an executive assistant to the newly appointed Director of the Archives of American Art, Smithsonian Institution. Be part of our work to collect, preserve, and provide access to primary sources that tell the stories of the histories of the visual arts in America, encompassing our country’s wide-ranging geographies and over many generations.
With a collection of more than 30 million items, the Archives is the largest and most widely used resource in the world on the history of American art and a leader in digitizing archival material and making it available to art world professionals as well as to teachers, students, and a broader public, both in the United States and around the globe. In addition, the Archives has an ongoing oral history project to document living artists, produces an annual awards program, publishes a scholarly journal, produces a monthly podcast, mounts exhibitions in dedicated gallery space in Washington, D.C., and generates gallery talks, books, and blogs.
To learn more about the Archives of American Art, visit its website at www.aaa.si.edu.
DUTIES AND RESPONSIBILITIES
The role of this position is to serve as Executive Assistant to the Director and primary liaison from the Director’s office to the Board of Trustees for the Archives of American Art. This position is responsible for a wide variety of administrative duties, general support, and coordination on numerous projects and programs within the office.
Key responsibilities include:
- supporting the Director’s office, handling such administrative facets as correspondence, scheduling, travel, report preparation, and file management.
- serving as the primary liaison between the Board of Trustees, the advisory body for the Archives of American Art, and the Director’s office and other AAA staff and providing support to the Board of Trustees
- assisting in developing and executing projects in the Director’s office, including the Archives of American Art’s strategic plan and performance metrics
- providing a positive customer service experience on behalf of the Director’s office
QUALIFICATION REQUIREMENTS
Knowledge and experience required for this role include, but are not limited to:
- Established management and administrative practices, techniques, and methodologies common to organizations in order to execute a variety of assignments of increasingly complexity for a small unit situated within a larger complex organization;
- Quantitative and qualitative analytical skills to research, gather, and evaluate information, and to prepare recommendations on a variety of topics;
- Project management, including strategic planning, principles and procedures to plan, coordinate, conduct, and prioritize projects;
- Oral and written skills to draft, prepare, and produce a variety of documents and reports;
- Interpersonal skills to coordinate work among AAA staff members and encourage cooperative relationships both within the organization and with outside parties, and to work effectively with individuals at all levels with tact, discretion, and consideration;
- Skills in computer applications and software, including the Microsoft Office suite of tools, Adobe Creative Cloud, and travel systems such as Concur.
CONDITIONS OF EMPLOYMENT
- Pass Pre-employment Background Check and Subsequent Background Investigation
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in the U.S. is not required to apply.
WORK ENVIRONMENT
Work is in an office setting. The Archives of American Art has developed a telework policy and, in adherence with this policy, this position will be eligible for telework consideration upon successful completion of the onboarding process. The Smithsonian Institution values and seeks a diverse workforce.
HOW TO APPLY:
To apply for this position, go to https://www.si.edu/ohr/jobs_public, Job Announcement Number SITRUST-23-AAA0802. The announcement can be accessed directly at: https://www.si.edu/content/ohr/SITrustVacs/SITRUST-23-AAA0802.pdf
Please Note:
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should send an email to the address listed in the “How To Apply” section in the job announcement. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
YOUR PRIVACY IS PROTECTED
Trust Applicants Demographic Form
Thank you for your interest in the Smithsonian Institution and this Trust Hiring position. The Smithsonian is requesting your response to this optional equal opportunity survey. The information is used to determine if our equal opportunity efforts are reaching all segments of the population that is consistent with Federal equal employment opportunity laws. Your responses will not be shown to the panel rating the applications, to the selecting/hiring official, or anyone else who can affect your application in the hiring process. This form will not be shared with the hiring official or placed in your official personnel file should you be hired.
The aggregate information collected will be kept private to the extent permitted by law. No personally identifiable information will be requested on the form and the information collected will not be attributable to you.
Please complete the optional Trust Applicants Demographic Form at: https://www.si.edu/ohr/jobs_public/trust-eeo/jr/309519.