Development Associate at The Studio Museum in Harlem
Job Title: Development Associate
Job Status: Full-time
Location: New York, NY
Salary: $50,000
Application Instructions:
In order to be considered please upload your resume and cover letter to UKG Pro our HRIS system with the link below.
https://recruiting.ultipro.com/STU1005TSTMU/JobBoard/441d24c0-24d4-4ed7-b4fe-5cd4e3aad214/Opportunity/OpportunityDetail?opportunityId=a8f649c0-f1e1-4689-98c4-bcb02d5e4463
About the Museum:
The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by Black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum is in the midst of a comprehensive, multi-million-dollar Capital Campaign to build a new museum on 125th Street in Harlem, designed by architect Sir David Adjaye.
About the Position:
The Development Associate will support the work of the Institutional Giving area at the Studio Museum, which encompasses relationships with Foundations, Government agencies, Corporations, and individual donors to the Capital Campaign. Tasks include managing the grants calendar and liaising with finance, development, operations, and other departments as necessary. A successful candidate will be professional, organized, self-motivated, detail-oriented, creative and able to oversee and manage and support multiple projects under tight deadlines. The candidate must possess interpersonal skills and an ability to work collaboratively with staff, peers, volunteers, donors, prospects, and others as appropriate. The Associate will facilitate data records, maintain acknowledgements, and conduct research to help the Museum reach its fundraising goals.
Essential Job Duties and Responsibilities
- Gift Processing/Acknowledgment/Data Management
- Maintain files and data records—enter prospect donor information; reminders, actions; opportunities, appeals, and gifts, payments and pledges into Raiser’s Edge/Tessitura, the Museum’s database systems.
- Process payments and gifts and manage pledge invoicing to ensure installments are made according to schedule.
- Ensure accuracy of donor credit lines.
- Update pipeline and trackers when gifts/pledges are received and maintain accuracy with Raiser’s Edge/Tessitura.
- Acknowledge gifts, pledges, and payments.
- Complete analytics of fundraising and Capital Campaign performance over the years to improve operations and increase fundraising pace where possible.
Grant Reporting Management
- Manage master calendar of events and actions including meetings, reports, appeals, deadlines, due payments, and events.
- Draft and edit appeals, letters, and campaign reports to individuals and foundations as appropriate.
Campaign Operations
- Track and assist with prospect stewardship through preparing research profiles, coordinating meeting requests, and generating meeting briefs.
- Maintain and update list of named spaces and opportunities in the new building.
- Draft correspondence as appropriate for Trustees, Director Chief Curator, and Chief Advancement Officer.
- Draft and edit appeals, letters, and presentation decks to individuals and foundations as appropriate.
- Help coordinate Campaign events and supporting Museum-wide events i.e. Luncheon and Gala and other major gifts events.
- Other duties as assigned.
Key Stakeholders:
- Internal/External
- Director of Individual Giving
- Director of Development
- All Development staff
- Director’s office on scheduling travel and events
- Curatorial – assistance with artwork donations and Acquisition Committee activities
- Communications
- Finance
Travel Requirements:
- We expect our team to travel 2-3 blocks between site locations.
Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times
Skills and Qualifications:
To be successful in this role, the Team Member must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Discretion and confidentiality is valued above all in this position
- Highly organized, self-motivated, detail-oriented, creative and professional
- Exceptional interpersonal skills and an ability to work collaboratively
- Ability to work independently and initiate duties as necessary
- Oral and written communication skills along with organizational and planning skills
- Ability to manage multiple projects under tight deadlines
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word) and familiarity with donor database systems such as Raiser’s Edge or Tessitura
Desirable:
- Tessitura or donor database experience preferred.
- iWave or other research tools
Core Values:
- Commitment (Core Value) – to the mission and values of Studio Museum in Harlem.
- Collaborative (Core Value) – works well with others at all levels of the organization as well as with key external stakeholders (if applicable to the role)
- Initiative (Core Value) – takes self-directed, appropriate action to influence outcomes and / or drive progress and positive change.
Salary Range: $50,000 and is commensurate with experience within the guidelines of a small not-for-profit. The Studio Museum in Harlem also provides a competitive benefits package, including medical, dental, life and long-term disability insurance, a retirement account, and substantial vacation time.
Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At Studio Museum in Harlem, we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences and know that our diverse team is a strength that drives our success.
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this JD describes you, then you are highly encouraged to apply for this role.
The Studio Museum is requiring proof of Covid-19 vaccination for employment. In order to be eligible, participants must show proof of vaccination and a form of personal ID.