Exhibitions and Planning Coordinator at the Lucas Museum of Narrative Art
Job Title: Exhibitions and Planning Coordinator
Job Status: Full-time
Location: Los Angeles, CA
Salary: $24.00 – $29.80 Hourly
ABOUT THE LUCAS MUSEUM OF NARRATIVE ART As the first museum to focus exclusively on storytelling through images, the Lucas Museum of Narrative Art believes that visual storytelling can connect us and help shape a more just society. With a growing collection that encompasses artworks from across cultures, places, times, and mediums, including paintings, sculptures, murals, photography, comic art, book and magazine illustrations, and the arts of filmmaking, the Lucas Museum will explore narrative arts potential to prompt questions, invite opinions, inspire community, and move people to think about the impact of images on our world.
Co-founded by George Lucas and Mellody Hobson and led by director and CEO Sandra Jackson-Dumont, the Lucas Museum was designed by renowned architect Ma Yansong of MAD Architects with Stantec as executive architect and is under construction in Los Angeles Exposition Park. An 11-acre campus with extensive new green space designed by Studio-MLA will embrace the museums 300,000-square-foot building, which will feature expansive galleries, two state-of-the-art theaters, and dedicated spaces for learning and engagement, dining, retail, and events. .
Position Summary
Reporting to the Director of Exhibitions and Planning, the Exhibitions and Planning Coordinator will support the Director of Exhibitions and Planning, Exhibition Design team and Exhibition Project Managers on upcoming exhibitions, rotating permanent collection installations, as well as touring exhibitions. The person in this role will assist in updating project budgets and schedules, as well as project files. They will help coordinate communications across multiple stakeholders throughout the Museum, partnering with colleagues in Registrar and Collections. The Exhibitions and Planning Coordinator will be organized, strategic and results driven. The person in this role should have an interest in art, coordinating exhibitions, gallery design and construction.
Responsibilities
- Assists Exhibition Project Managers in the planning and implementation of rotating exhibitions, collection change overs, and/or traveling exhibitions, co-organized exhibitions, and other collaborations
- Assists in updating established exhibition schedules and budgets
- Assists Curatorial and Exhibition Design in coordination of framing requirements
- Serves as lead liaison with Finance and Accounts Payable to manage all Exhibitions related service agreements, contracts, and invoices to ensure accurate processing
- Reviews invoices related to the project submitted by departmental staff. Ensures invoicing is implemented properly and all payments are kept in accordance with the contract schedule
- Provides administrative support to the Director of Exhibitions and Planning by maintaining exhibition project files with updated schedule, budget, checklist, plans and key dates; data entry and cleanup; drafting correspondence
- Communicates with outside vendors, fabricators and institutions as needed. Helps schedule project meetings and regularly shares information to keep all stakeholders informed
- Utilizes project management best practices, such as detailed project schedules, budgets, and team communication to ensure high-quality results completing projects on time, on budget, and to the satisfaction of our stakeholders
- Updates information in project management software and tracking systems
- Performs other duties related to exhibition management as assigned
CORE COMPETENCIES
- Planning and Organizing: Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; manages time effectively; identifies and organizes resources needed to accomplish tasks; monitors performance against deadlines and milestones
- Adapting & Responding to Change: Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity, making positive use of the opportunities it presents
- Attention to Detail: Accomplishes tasks thoroughly with concern for all areas involved, no matter how small; verifies the accuracy of information before moving forward on a project or task
- Priority Setting : Spends their time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus
- Business Acumen: Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, and information affecting their business and organization; knows the field; is aware of how strategies and tactics work in the arena
- Presenting & Communicating Information: Expresses opinions, information, and key points of an argument clearly; makes presentations and undertakes public speaking with skill and confidence; responds quickly to the needs of an audience and to their reactions and feedback
- Adhering to Principles & Values: Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organizational and individual responsibility
Qualifications
QUALIFICATIONS
- Bachelors Degree required from an accredited college or university with a degree in one of the following: Art History, Architecture, Museum Studies, or a closely related field and two to four (2-4) years of museum or project management experience is required
- Knowledge of professional museum practices collection care principles and museum policies
- Ability to work collaboratively and diplomatically, showing creativity and flexibility
- Experience updating and budgets in Excel
- Excellent computer skills and command of Microsoft Office (Outlook, Word, PowerPoint, SharePoint and Excel). Proficiency with database software such as The Museum system (TMS), Adobe Creative Suite and project management software experience a plus
- Experience working in a start-up or entrepreneurial environment a plus
EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB
The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.
MISSION AND VISION
We are a museum dedicated to the art of storytelling. Through visual storytelling the Lucas Museum expands the role of art and museums for society. The Museum inspires thought provoking ideas and conversations that are relevant within and beyond geographic boundaries. Our work radiates to catalyze more connected and empathetic spaces. The art of storytelling connects us to shape a more just society.
VALUES
Our internal and external practice is shaped by the following beliefs and behaviors.
PEOPLE FIRST
We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what people find meaningful, to works of art and the work of our organization.
INSPIRED
We believe that art can move you to feel, think, reflect, and act.
COLLABORATIVE
We believe that nimble thinking and working together yields exponential results.
BRAVE
We approach our work and learning with courage, creativity, curiosity, and a sense of adventure.
4 STRATEGIC PRIORITIES
ART
Amplify the social impact of Narrative Art through an approach that bridges the academic and the popular.
COMMUNITY
Connect to a broad and diverse public by create an institution rooted in impactful, respectful, sustainable relationships.
INCLUSION
Practice diversity, equity, inclusion, accessibility and belonging in all operational and programmatic aspects of our work.
OPERATIONAL EXCELLENCE
Create a healthy and durable institution equipped to fulfill its vision and public mandate. All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve. Salary and titles will be assigned commensurate to the successful candidates education and experience. An attractive compensation package will be offered to the successful candidate(s).Pursuant to the Lucas Museum of Narrative Arts COVID-19 Mandatory Vaccination Policy, the museum requires all new hires to provide proof of COVID-19 vaccination as a condition of employment absent an approved medical and/or religious exemption. Upon hire, all new hires will receive detailed instructions on complying with this policy. Federal, state, or local public health directives may impose additional requirements.