Development and Special Events Production Coordinator at the New Museum of Contemporary Art
Job Title: Development and Special Events Production Coordinator
Job Status: Full-time
Location: New York, NY
Salary: $24.17/hr
POSITION OVERVIEW
The Development and Special Events Production Coordinator plays an active and pivotal role in the New Museum’s Development Department by providing administrative support for patron events and the Museum’s special event rental program. Patron events include high-level patron group events and tours, exhibition previews and dinners, member parties, and the annual Spring Gala. This role works closely with development staff, engages interdepartmentally, and interacts with external vendors to support event production. The Development and Special Events Production Coordinator reports to the Special Events Producer and is part of the Development department.
ROLE SUMMARY:
* 6 MONTH CONTRACT POSITION* Working hours will be 40 hours/week. The Museum’s administrative office hours are 10:00 a.m. – 6:00 p.m., Monday through Friday; this position requires flexibility of hours, with work on weekends, early mornings and late evenings to support events.
PRIMARY RESPONSIBILITIES
· Provide administrative and logistic support for patron events, the Museum’s event rental program and the Museum’s travel program. Assist with execution and production of patron dinners and donor receptions, Spring Gala, and capital campaign events.
· Conduct prospect research for event rentals, fundraisers, and patron programs.
· Coordinate event invitations, guest lists, and RSVP lists, liaising with various Museum departments and external partners.
· Process gifts and maintain accurate donor records in fundraising database; prepare tax acknowledgements.
· Assist in tracking rental event revenue, fundraising event revenue, travel program revenue and other gifts, generating gift and donor reports.
· Track and share project timelines, calendars, check lists, work request and memos to support interdepartmental communications and assure efficiency for internal and external event execution.
· Provide logistic support for the Museum’s patron travel program, including coordination with venues and vendors; hotel, restaurant, and travel logistics; tracking and coordination of special travel requirements for guests and hosts; planning, confirmation and follow-up communications.
· Update and maintain Special Events guidelines and training manuals with Special Events Producer
QUALIFICATIONS AND REQUIREMENTS
Bachelor’s degree and at least 2-4 years’ experience working in donor development or events (fast-paced, high-level customer service) experience is required. Proficiency in Microsoft Office and Raiser’s Edge or comparable donor database program is essential.
Strong candidates must have superb organizational and project management skills with a strong ability to manage multiple projects simultaneously; excellent interpersonal and communication skills (verbal and writing); ability to prioritize tasks to meet deadlines; and a strong self-motivational drive. Outstanding attention to detail is essential. Experience with processing payments and with a content management database required Excellent skills with Microsoft Office, Zskipster, Raisers Edge or equivalent, Asana and other project management systems a plus. An appreciation for and interest in contemporary art is highly desirable; ability to work productively with diverse constituencies is essential.
To Apply:
Please submit a cover letter and resume to idesrameaux@newmuseum.org with the subject line “Development Assistant.” We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this position describes you, then please apply for this role.
ABOUT THE MUSEUM
The New Museum’s mission is simply “New Art, New Ideas.” Founded in 1977 by curator Marcia Tucker with a bold vision of presenting contemporary culture in a critical and scholarly context, the New Museum has been a leader among contemporary art museums for over 40 years and is among the most respected internationally for its risk-taking curatorial program. The New Museum is a center for exhibitions, information, and documentation about living artists from around the world, focusing on emerging and under-recognized voices, and providing a platform for the artists who are defining our cultural moment. In 2007, the New Museum made history with the inauguration of its first permanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since opening in its new location, over 4 million have visited or attended programs and events, and the Museum has 175 exhibitions featuring over 700 artists from 60+ countries in our galleries, as well as over 1,500 public programs ranging from live performances, conferences, residencies, screening, after-school programs, and family days.
With a current staff of approximately 145 people and an annual budget of $13.4M, the museum is preparing for the start of construction of a new building adjacent to the current site. The new seven-story, 60,000 square foot building will include three floors of galleries, doubling the Museum’s exhibition space, along with additional space for the Museum’s many community and education programs, a permanent home for its cultural incubator NEW INC, as well as increased public amenities and improved vertical circulation. For more information about the New Museum and its programs, please visit www.newmuseum.org.
Equal Opportunity Employer