Executive Assistant at the Metropolitan Museum of Art

Job Title: Executive Assistant

Job Status: Full-time

Location: New York, NY

About The Metropolitan Museum Of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online. Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world. At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

GENERAL DESCRIPTION:

You will work closely with Deputy Director and Chief Advancement Officer in all aspects of strengthening The Met’s fundraising efforts. You will perform a variety of complex and confidential tasks. You are a self-motivated and highly organized individual with excellent communication skills who can manage many simultaneous projects and deadlines, work collaboratively, and thrive in a fast-paced environment. Duties will include;: organizing, planning, scheduling and maintaining her calendar, answering phones, drafting correspondence, arranging travel and submitting expense reports. You will communicate with Trustees and other leadership donors about Museum activities; scheduling meetings with Museum staff and outside parties; drafting traditional and electronic correspondence, screening calls and responding to external inquiries about Museum activities; managing other special projects as needed; and serving as a resource to the Development Office as a whole.

PRIMARY RESPONSIBILIES & DUTIES:

  • Draft correspondence and reports, respond to mail, and field inquiries from Trustees, VIP’s, and donors.
  • Serve as the gatekeeper for the Institutional Advancement office and manage sensitive or confidential requests by prioritizing what needs immediate attention.
  • Draft Bi-Weekly Executive meeting reports for the SVP and other ad hoc reports as assigned.
  • Act as a Procurement Ambassador for the department (supply ordering, submit purchase requisitions and invoices through Workday, the Museum’s financial database).
  • Assist with general office functions –phone support, escorting guests, back-up timekeeper when Administrator is on annual leave, etc.
  • In collaboration with the Administrator manage internal staff events-holiday parties, fiscal year-end gatherings, and other events as assigned
  • In collaboration with the Administrator monitor Development’s website email account.
  • Manage the annual production and mailing of donor holiday cards.
  • Manage the annual production and mailing of the Institutional Advancement Staff Directory, and occasional updates during the year as needed.
  • In coordination with the Administrator and other colleagues in the Development Office, ensure that office spaces and office equipment are well-maintained.
  • Maintain department’s general office supply and pantry inventory.
  • Other related duties as assigned.

REQUIREMENTS & QUALIFICATIONS:

  • Bachelor’s degree or equivalent experience.
  • Two years of experience organizing departmental activities in a non-profit environment, development experience preferred.
  • Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously
  • Because of significant donor contact, ability to work well with top level donors and other Museum VIP’s including the Board of Trustees.
  • Ability to proactively build strong relationships and trust with colleagues at all levels of management
  • Ability to take initiative and work well under pressure especially in situations with shifting priorities.
  • Demonstrated experience in Microsoft Word, Outlook, PowerPoint and Excel with willingness to learn new computer programs

COMPENSATION RANGE:

  • Pay Range: $38 – $41/hour
  • The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees.

Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

Apply via LinkedIn

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.