Executive Assistant to the Deputy Director for Art and the Director of Curatorial Affairs at the Brooklyn Museum

Title: Executive Assistant to the Deputy Director for Art and the Director of Curatorial Affairs 

Job Status: Full-time

Location: Brooklyn, NY

Salary: $56,500.00 – $56,500.00

Description

The Brooklyn Museum is looking for a highly energetic, organized, and hardworking Executive Assistant to the Deputy Director for Art (DDA) and the Director of Curatorial Affairs (DCA). This position provides assistance in areas central to the Museum’s artistic mission. The individual will offer critical administrative support to both positions, who are responsible for overseeing the art program (including Curatorial, Exhibitions, Registrars & Art Handling, Conservation, Exhibition Design, and Publications, Interpretation, & Editorial Services). The candidate must thrive in a fast-paced, entrepreneurial environment that is mission driven, results driven, and community driven. They will provide attentive, intelligent, intuitive, and proactive support, meet deadlines, and operate with a keen sense of balancing shifting priorities.

Responsibilities:

  • Support key meetings with agenda preparation, presentations, materials, and note-taking; responsible for organizing leadership discussions for exhibitions
  • Organize review of external exhibition proposals
  • Managing the calendars for the DDA and DCA
  • Oversee the scheduling of internal team meetings and those with external parties
  • Coordinate and communicate with the office of the Director and President/COO and all other departments as necessary
  • Reply to routine telephone, email, and mail correspondence
  • Greet and make high-level donors, artists, and trustees feel welcome, as needed
  • Plan logistics for VIP visits, including gallery operations, catering, curatorial walk-throughs, and itineraries
  • Facilitate the completion of and responding to loan requests
  • Assist with the collection and organization of gifts and purchases of art for review; send declines as necessary
  • Assist with the development and organization of Collections Committee, which meets four times annually; must be available to take meeting minutes
  • Assist with department budget reconciliation and reporting
  • Conduct research on exhibitions, collections, or artists, as needed
  • Help oversee department interns
  • Organize and maintain administrative files, in both electronic and hard-copy format
  • Arrange travel for the DDA and DCA
  • Perform daily administrative tasks as needed
  • Additional responsibilities as assigned

 

Requirements

Qualifications:

  • Bachelor’s degree in art history, curatorial studies, fine arts, museum studies, or related background preferred
  • At least three years in an executive office environment
  • Interest in the administrative and curatorial workings of a large-scale museum
  • Impeccable attention to detail and strong written and oral communication skills
  • Skill in working collaboratively with diverse stakeholders
  • High degree of professionalism, diplomatic acumen, reliability, and willingness to learn
  • Proven experience maintaining confidentiality and privacy in previous positions
  • Excellent history of demonstrating initiative
  • Ability to balance multiple tasks and projects and assist in maintaining the priorities of the supported positions
  • Excellent computer skills, especially Microsoft Office (Word, Excel, and PowerPoint), Google Suite, and collection database software
  • Ability to work independently, seek out needed information to complete assignments, and prioritize tasks at hand

Start date: Immediately

Department: Art Division

Reports to: Deputy Director for Art

Position type: Full-time

Grade and salary: J—$56,500

Union status: Non-union

FLSA status: Non-exempt

Schedule: 35 hours per week; Monday through Friday, 9 am to 5 pm; some evening and weekends may be required

Apply online

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.

At the Brooklyn Museum, we value all types of experience. For us, a successful candidate has many of the qualities listed in our job postings, and the desire and capacity to learn the rest on the job. So if much, but not all, of a job posting describes you, then we welcome your application.