Graduate Program and Exhibitions Assistant at Bard College

Job Title: Graduate Program and Exhibitions Assistant

Job Status: Full-time

Location: Annandale-on-Hudson

Description

The Center for Curatorial Studies, Bard College (CCS Bard) and the Hessel Museum of Art seek a highly organized, adaptable, and collaborative administrator for the role of Graduate Program and Exhibitions Assistant. Reporting to the Director of the Graduate Program & Chief Curator, as well as the Graduate Program Administrator, the Graduate Program and Exhibitions Assistant will be a key member of the team supporting the planning and administration of CCS Bard’s graduate program in Curatorial Studies.

Established in 1994, the graduate program is an intensive, two-year course of study in the history of contemporary art, the institutions and practices of exhibition making, and the theory and criticism of contemporary art since the 1960s, culminating in a series of graduate student thesis exhibitions presented in the CCS Bard Galleries and Hessel Museum of Art. The Graduate Program and Exhibitions Assistant will provide critical administrative support to the graduate program and thesis exhibitions, as well as other Museum exhibitions, public programs, and special events that contribute to CCS Bard’s vibrant cultural and intellectual life. They will also play an important role in the daily operations of the Center’s administrative offices.

Primary Responsibilities

  • Participate in the planning and daily administration of the graduate program by maintaining the academic calendar, assembling and distributing course materials, setting up Google Classroom, making space reservations for classes and faculty office hours, assisting students with course registration, and processing student records, among other tasks.
  • Along with the Administrative and Development Associate, help oversee the CCS Bard offices by answering the main phone line, responding to email inquiries, greeting visitors, receiving and sorting mail, managing shipments of exhibition catalogues and publications, addressing IT and equipment needs, ordering and maintaining office supplies, general filing and organization, and other administrative responsibilities.
  • Collaborate with the graduate program staff on recruitment efforts and prospective student outreach, tours, and communication.
  • Coordinate travel arrangements for visiting faculty, staff, artists, lecturers, and art couriers in support of CCS Bard exhibitions and public programs, and help arrange for fee payments and travel reimbursements as needed.
  • Generate payment requests and purchase orders related to the graduate program and exhibitions, and work with CCS Bard staff to track expenses.
  • Participate in organizing and staffing public programs, exhibition openings, special events, and other Museum functions.
  • Provide assistance to the Director of the Graduate Program & Chief Curator in preparing exhibition materials, such as checklists, research files, loan agreements, and slide presentations.
  • Assist with the onboarding of new faculty and the orchestration of new student orientation.

Qualifications

  • Previous administrative experience in an academic setting or an arts/cultural organization.
  • Ability to organize large amounts of information, prioritize tasks, manage deadlines, and juggle multiple responsibilities effectively.
  • Exceptional written and verbal communication skills.
  • Strong attention to detail.
  • Ability to work effectively both independently and as part of a team.
  • Proficiency with Mac OS, Google Workspace (Docs, Sheets, etc.), and Microsoft Office (Word, Excel, etc.).
  • Ability to work occasional evenings and weekends as needed for special events and exhibition openings.

Application Instructions

Please submit a cover letter, resume and the names of three professional contact references (including email address and phone number) to Interfolio at: http://apply.interfolio.com/114641

Equal Employment Opportunity Statement

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.