Associate for Administration, Membership at the Metropolitan Museum of Art

Job Title: Associate for Administration, Membership

Job Status: Full-time

About the Metropolitan Museum of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. 

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. 

 

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The Assistant for Administration is charged with performing the day-to-day administrative functions for the Head of Membership and involves duties such as managing the calendar, all administrative support, creating presentations, office management duties for the department, and liaison to other Museum departments for the Head of Membership.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Manage the calendar of the Head of Membership and Deputy Chief Development Officer for Patrons with appointments/meetings and preventing scheduling conflicts.
  • Prepare PowerPoints, presentation and graphics for formal communications
  • Schedule meetings, reserve rooms using Artifax and organizing additional requirements such as media equipment and catering.
  • Creating supply orders, repair work orders and other projects as assigned.
  • Writing minutes for designated meetings.
  • Support member services with maintaining Patrons Lounge for upper level members
  • Support duties for the Deputy Chief development Officer for Patrons : includes administrative duties,  follow up mail and phone, interface with Patron prospects, follow up on Patrons customer service and event related issues, as needed, Support analytical duties and relevant tessitura details needed for Patron financial and strategic updates, presentations, shares responsibility with adding in CRM notes into Tessitura For Patron progress, Assists the Deputy Chief Officer on ad hoc assignments of interests to gain greater understanding of Patron strategy and Development best  practices
  • Making travel arrangements, such as booking flights, cars and making hotel reservations.
  • Help with weekly inventory and ordering of office supplies for the department in the main building (4th Floor and Ground Floor offices) including updating the inventory tracking systems.
  • Daily distribution of departmental mail, which includes bi-weekly distribution of pay checks to staff.
  • Answering phone calls as needed
  • Picking up deliveries from Receiving and delivering to proper destination within the department (4th Floor and Ground Floor offices).
  • Ensuring staff are keeping the kitchen area clean.
  • Provide back-up support for other members of the Administrative and Management teams as needed…
  • Assist with administrative projects that support the departmental strategic goals.
  • Develop a deep understanding of the department’s near-term and long-term goals in order to best support the Department Head.
  • Assist in organizing and monitoring the department’s budget issues and workload in working with the team to prepare for the budget and reforecasting review.
  • Be an active participant in projects and initiatives that help achieve departmental goals
  • Other duties as assigned

REQUIREMENTS & QUALIFICATIONS:

Fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

Experience and Skills:

  • 3-5 years of related administrative experience required.
  • Excellent organizational, multi-tasking, and problem-solving skills required.
  • Strong verbal and written communication skills in a team setting.
  • Attention to detail and the ability to prioritize in a fast-paced environment.
  • Candidate must have strong interpersonal skills and possesses the ability to be discreet and diplomatic.
  • Strong decision-making skills.
  • Experience with calendar management preferred.
  • Experience with scheduling and coordinating event room booking and catering preferred
  • Experience with invoice processing preferred

Knowledge and Education:

  • BA or BS degree required.
  • Microsoft Office suite (Outlook, Word, Excel, Share Point and Power Point).

APPLY HERE

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

 

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.  

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.