Associate for Administration, Editorial & Publications at the Metropolitan Museum of Art

Job Title: Associate for Administration, Editorial & Publications

Job Status: Full-time

About The Metropolitan Museum Of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The Administrative Coordinator reports directly to the Administrator. The role is essential to the successful operation of the department. The Administrative Coordinator supports the Administrator’s work with the Finance, Retail, and Buildings departments to provide accurate and timely financial reporting, to make timely payment of approximately 1,000 invoices per year, to process and track a vast number of freelance and supplier contracts, to maintain the physical office workspace, and to oversee numerous other processes that allow the department to function in a professional and effective manner. The Administrative Coordinator will also provide administrative support to the Publisher, editorial support to the Associate Publisher for Editorial, and production support to the Associate Publishers for Production.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Assist the Administrator in preparation of quarterly financial report showing unit sales, revenues, and expenses of Met publications
  • Process invoices
    • To the degree current technology enables, support Administrator’s role as Procurement Ambassador for the department
    • Support Administrator’s communication with vendors and freelancers to gather all documentation necessary to process their invoices.
    • Support accurate record-keeping.
    • Support generation of Purchase Orders for expenditures over $5,000.
  • Assist with freelance and contributor contracts
    • Send out all contracts, tax forms, and banking forms with accompanying instructions using Adobe Sign.
    • Maintain a log of contracts sent and received.
    • Correspond with contractors, sending reminders and answering questions.
    • Maintain contracts, tax forms, and bank details on file.
  • Assist with budgets
    • Assist the Administrator and Publisher and Editor-in-Chief with preparing the annual departmental budget
    • Assist the Administrator in providing up-to-date expense information to the Associate Publisher for Production and the Associate Publisher for Editorial for their budget reforecasts
  • Assist with departmental revenue
    • Assist the administrator in preparation of invoices for permissions and foreign book deals
    • Maintain a log of invoices sent and payments received
    • Maintain a schedule of when invoices should be sent
  • Support Administrator’s role as liaison for all maintenance matters, such as cleaning, light bulb replacement, temperature control, etc.

OTHER RESPONSIBILITIES AND DUTIES:

  • As often as time permits, edits and proofreads exhibition and rotation labels, and publication texts and apparatus
  • As often as time permits, works with production managers on book design and production matters
  • Assists with hiring, managing, and supervising interns
  • Schedules appointments as needed at the request of the Publisher and Associate Publishers
  • Advance and complimentary copy distributions
  • Mail and package pickups and deliveries
  • Other duties as assigned

REQUIREMENTS & QUALIFICATIONS:

Fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

Experience and Skills:

  • At least 2 year prior Administrative/ Coordinator experience required
  • Knowledge of budget development, budget reporting, and profit and loss reports preferred.
  • Excellent organizational skills and attention to details
  • Excellent writing and communication skills
  • Advanced skills in Excel
  • Intermediate skills in Adobe Pro and Adobe Sign

Knowledge and Education:

  • B.A. degree required, preferably with accounting, finance, and humanities emphases
  • Familiarity with Workday strongly preferred

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

HOW TO APPLY:

Apply via LinkedIn

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.