Assistant to the Director at NYU Grey Art Gallery
Job Title: Assistant to the Director
Job Status: Full-time
Description:
The Grey Art Gallery, New York University’s fine arts museum, seeks a full-time Assistant to the Director (Administrative Aide I, Grey Art Gallery) to provide excellent administrative support for our fast-paced environment, assisting the director/curator as well as supporting the administrative staff as needed. The Grey Art Gallery values excellent organizational and writing skills, strong initiative, the ability to handle multiple projects simultaneously, the ability to work in a team environment, and the ability to problem solve to meet the needs and activities of the office. Key position responsibilities include the following:
• Calendar management: Schedule appointments, maintain individual (Director) and/or department calendar, and make arrangements for meetings and travel to and from the University.
• Correspondence and communications: Compose routine letters and correspondence (which may include museum communications, press outreach, and social media).
• Assist with the prioritization of office activities, including assisting with exhibition and event coordination.
This is an excellent opportunity for an individual with an interest working in a museum or gallery setting, public relations, and social media.
Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the department’s activities, policies and programs. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.
Required Education: High School Diploma or equivalent
Required Experience: 2+ years of office experience
Preferred Experience: 1+ years of office experience (with an Associate’s degree)
Required Skills, Knowledge and Abilities: Proficiency with intermediate-level word processing, spreadsheet, and database applications. Moderate, accurate keyboarding.
Preferred Skills, Knowledge and Abilities: Proficiency with intermediate-level Microsoft Office. Good writing and proofreading skills.
About NYU and Applying for This Position
This position, covered by NYU’s Local 3882 union for clerical employees, offers excellent benefits (including tuition remission) and very competitive wages. For more information, please visit https://www.nyu.edu/employees/benefit/full-time/staff.html.
Applicants must apply online via the NYU Careers portal at https://uscareers-nyu.icims.com/jobs/10726/administrative-aide-i%2c-grey-art-gallery/job for full consideration. Applicants are also strongly encouraged to submit a one-page cover letter along with your résumé to the Grey Art Gallery at greyartgallery@nyu.edu with the subject line “Application for Administrative Aide I, Grey Art Gallery.” Please do not email or call Grey Art Gallery staff directly.
Please note that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open position. Thank you for your interest in employment opportunities at the Grey Art Gallery, New York University.
Additional Information:
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
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