Student Programs Academic Coordinator at the Yale Peabody Museum of Natural History

University Job Title: Program Administrator
Bargaining Unit: None – Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 170 Whitney Avenue
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Museum/Curatorial
Total # of Hours to be Works: 37.5

Position Focus:
Reporting to the Assistant Director of Student Programs at the Yale Peabody Museum of Natural History, the Student Programs Academic Coordinator provides leadership and broad support for advancing Yale’s teaching, learning and research missions within the Yale Peabody Museum (YPM). While the Academic Coordinator will participate in the broad range of initiatives across the Student Programs Office, the primary role of this individual is to facilitate and support the integration of YPM resources into the diverse and rigorous academic programs at Yale. Responsibilities include faculty communication and support of courses, coordination of summer internships, and support of museum staff and faculty in the development of opportunities for students to study, learn, and work with collections and in activities across the museum. The Academic Coordinator will advise and assist Yale instructors with developing curricula that provide students with access to YPM resources including objects, tours, data, expertise, galleries, and field experiences. They will work closely with the Student Programs Postdoctoral Fellow, who will assist with many of these efforts and will share the supervision of students and/or Alumni Fellows working on related projects.

Essential Duties:

  • Connects faculty with YPM staff and available resources (e.g. objects, spaces, expertise).
  • Communicates with faculty to identify and build opportunities to engage with YPM resources.
  • Develops relationships with new faculty.
  • Assists faculty in developing curricula for teaching with/about YPM resources, including the Study Gallery.
  • Supports Study Gallery and Student Exhibition development and installation.
  • Leads and arranges for expert leadership on field trips.
  • With the Student Programs Postdoctoral Fellow, oversees and supports students and Alumni Fellows working with the Student Programs Office to administer or develop a range of programs that give Yale students hands-on experience with museum-based research and education.
  • Oversees coordination of the summer internship program by graduate student assistants, who solicit proposals from staff and curators, promote the program to undergraduates, work with advisors on intern selection, onboard interns, and mentor/support interns as needed. The Academic Coordinator plans and executes the fall symposium.
  • Oversees the student-led tour program by training student tour guides, providing feedback to tour guides, and meeting/escorting groups as needed.
  • Supports the development and execution of programs that provide students with opportunities to present their work to broad audiences (e.g. YPM Speakers Bureau).
  • Assumes responsibility for ensuring these programs are covered in the absence of student leaders or Alumni Fellows.
  • Supports YPM staff with recruiting and incorporating students into roles/areas across the Museum.
  • Greets and escorts visiting Yale courses and provides guidance during tours, class and study sessions, field trips, etc.
  • Works with students to represent YPM and its opportunities to the Yale student body at student-centered events (e.g. orientation fairs).
  • Collaborates with other museums and other collections at Yale; contributes to campus-wide object-based teaching and learning partnerships and discussions.
  • Other duties, as assigned.

At the Yale Peabody Museum we are working to confront our history of injustice, inequity, and racism. We are working on Diversity, Equity, Accessibility, and Inclusion institutional priorities so that we can learn to better serve our communities, amplify marginalized voices and perspectives, and create a welcoming and inclusive environment for all. The ideal candidate will be ready to share their experience with and interest in contributing to this work. Please address in your cover letter how Diversity, Equity, Accessibility, and Inclusion relate to your professional experience and goals.

Essential Duties:
1. In support of the overall mission, plans, directs and oversees programmatic activities.

2. Develops, implements, and maintains operational policies and procedures.

3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.

4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.

5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.

6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program.

7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.

8. Develops and manages the program’s operating budget.

9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.

10. May perform other duties as assigned.

Required Education and Experience:
Bachelor’s Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Excellent interpersonal and communication skills and ability to relate to and work well with individuals inside and outside of the Museum and Yale. Ability to think and plan strategically toward the Museum’s long-range academic program and role in the University.

Required Skill/Ability 2:

Ability to establish and maintain effective relationships with researchers and colleagues at Yale and in the field, as well as with diverse museum audiences. Ability to engage faculty and students with collections, and strong commitment and ability to provide support at all levels. Teaching skills with an emphasis on object-based and interactive approaches.

Required Skill/Ability 3:

Ability to solve problems, exercise discretion and independent judgment, and make decisions. Excellent time management and organization skills.

Required Skill/Ability 4:

Ability to work well under pressure, meet demanding deadlines, and demonstrate professionalism and flexibility in a busy multi-task environment.

Required Skill/Ability 5:

Adept at standard computing/technology practices (e.g. facile with spreadsheets, email, calendars, cloud storage, AV systems) and able to quickly learn to use new software and systems. Able to instruct and help others use these computing/technological tools.

Preferred Education, Experience and Skills:
Advanced degree in natural sciences, Anthropology or a related field. Experience collaborating with faculty, in teaching natural history content in represented fields, in research and/or education in the field (outdoor settings), working with museum collections, including care, curation, and data management, in managing natural history or science programs, and in exhibition development.

Drug Screen: No
Health Screening: No

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement:
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1543393