Publications Coordinator and Editor at the Asia Society

Job Title: Publications Coordinator and Editor

Job Status: Full-time

Description

The Publications Coordinator and Editor will coordinate, under the direction of the Deputy Director, Global Artistic Programs and Asia Society Museum, and in consultation with curators and programmers, all art and culture print and web published materials for exhibitions, programs, and special events.

RESPONSIBILITIES:

  • Submit proposals for exhibition catalogues to publishers, in conjunction with Deputy Director;
  • Manage acquisition and production of exhibition catalogue/brochure images, including supervision of part-time, temporary, and volunteer assistants; work with contributing authors, curators, designers and printers to manage catalogue production;
  • Edit and proofread exhibition didactics, wall and label text, teacher guides, exhibition invitations, events calendar entries, press releases, catalogue texts, and other departmental texts; edit and proofread art and culture event, program, and fundraising materials such as grant proposals and reports;
  • Oversee design process for all printed and digital materials, as noted above;
  • Develop and oversee printing, design, and production budgets, in conjunction with Deputy Director;
  • Manage exhibition and publication timelines;
  • Manage materials for designers and publishers;
  • Coordinate content; and develop, edit, and manage production of exhibition audio guide texts;
  • Manage content, edit, and coordinate implementation of exhibition websites;
  • Oversee Museum’s presence on AsiaSociety.org and exhibition mini-sites, including working with CMS;
  • Manage museum book inventory and distribution within Asia Society and wholesalers;
  • Oversee exhibition and collection photography and provide images and information to departments within Asia Society;
  • Manage communication with Art Resource and other image rights and reproductions; maintain Museum photo archive; respond to external requests for images or reprints of essays from books and catalogues published by Asia Society;
  • Manage editorial consultants, including part-time and temporary editorial and design staff; responsible for recruitment, contract oversight, and payment; maintain active bank of consultants;
  • Perform general gallery checks and reports installation and/or maintenance problems, as needed;
  • Some lifting, including boxes up to 40 lbs;
  • Other editorial and administrative duties, as assigned.

REQUIREMENTS:

  • Master’s degree in Art History, English, Fine Arts/Architecture, or Communications and 2–3 years’ experience in a Museum or Publishing position;
  • Excellent editing and writing skills; strong organizational skills;
  • Comprehensive knowledge of the Chicago Manual of Style preferred;
  • Proficiency in Word, Photoshop, Filemaker (or equivalent database), and Excel; experience in InDesign;
  • Experience working with consultants, freelance designers, curators, authors, and editors;
  • Experience in book publication preferred;
  • Strong knowledge of content management systems and social media; experience working with web developers and designers;
  • Knowledge of exhibition installation and art handling work flow.  

About Asia Society:

The Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways that enhance peace, prosperity, freedom, equality, and sustainability for Asia and the world. Headquartered in NYC, with 15 centers located in Asia, the US, and Europe, the Asia Society has a dynamic and impressive Board of Trustees of more than 70 international leaders representing thought leadership in policy, the arts, education, governance, and philanthropy.

Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.

Benefit package highlights:

  • An HRA plan (fully funded by Asia Society) supplements our medical plan and covers the full annual deductible;
  • After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions;
  • Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.

Asia Society is an equal opportunity employer. Women and people of color are strongly encouraged to apply.

HOW TO APPLY:

To be considered for this role, all interested applicants must submit a completed application to the following email: museumjobs@asiasociety.org.

A completed application must include:

  • Resume or CV
  • Cover Letter
  • Salary Requirements
  • Subject line containing: Job title and your last name.