Special Events Associate at the National Archives Foundation
Job Title: Special Events Associate
Job Status: Full-time
Location: Washington, D.C.
About the job
The National Archives Foundation (NAF), is seeking a Special Events Associate.
As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.
The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.
A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:
● An expansion of the Archives’ civic education program to all 50 states by the end of 2022.
● A major initiative with the Smithsonian and Library of Congress in 2024 looking at the impact of federal laws and policies related to race.
● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.
The Foundation is seeking an ambitious, enterprising, and highly-organized self-starter who must be able to pass a background check. The Special Events Associate will provide support to the Foundation for the National Archives Special Events Department in the successful completion of all Foundation hosted and private events to include (but not limited to the following):
Responsibilities include:
● Assisting with load-in/load-out of all event materials
● Assisting with tours of the National Archives exhibits (an interest in history suggested)
● Ability to work events on some evenings, mornings, and weekends
● Assisting with coordination of all internal/external events
● Assisting with managing initial event inquiries
● Coordination and event staffing for daytime, evening, and holiday events
● Development of collateral materials for events and marketing efforts
● Answering phones, filing, and general office management
Experience & Desired Qualities:
● High School Diploma or proven work experience
● Computer literate with knowledge of Google Office Suite
● Excellent oral and written communication skills
● Able to lift at least 50 pounds
● Detail orientation, the ability to multitask, and prioritize
● Team player
● Flexible work schedule (including late nights, early mornings, and weekend hours)
● 1-2 years of event planning and/or administrative experience
How to apply:
Please send resume, cover letter and salary expectations to:
Special Events
National Archives Foundation
jobs@archivesfoundation.org
The position is available immediately and candidates will be reviewed on a rolling basis.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.