Collections Manager at the Museum of the American Revolution

Job Title: Collections Manager

Job Status: Full-time, permanent

Salary: $50,000 – $55,000

Description

The Collections Manager is responsible for managing records and performing registration tasks for the physical and digital collections, as well as for the safety, care and security of those collections. They perform registration tasks related to MoAR exhibitions and maintain the collections storage area. The Collections Manager works with conservators, mount makers, and other external vendors. They assist with object and exhibit installations. The Collections Manager provides information about the collection as needed to other Museum departments (Development, Communications, Marketing, Education). The Collections Manager reports to the Director of Collections and Exhibitions.

Primary Responsibilities:

  • With the Director of Collections and Exhibitions and Curator of Collections, creates and updates policies/procedures related to collections including, but not limited to, the Collection Management Policy, Disaster Plan, Emergency Response Plan, Institutional Code of Ethics, Rights and Reproduction, security procedures, Integrated Pest Management, Object Handling procedures, Loan Policy and Access policy
  • Creates and maintains records for the permanent collection including object files, legal documents, loan files, reference files, catalog records, donor correspondence, insurance documents, deaccessions, etc.
  • Determines storage methods for objects and records; maintains the physical storage facility; works with the Exhibitions Specialist and Preparator to house collections and loan items
  • Manages the processing and accessioning of incoming gifts and purchases including generating Deeds of Gift and acknowledgement letters; accessions new material into the permanent collection
  • Manages the maintenance and cleaning schedule for the core galleries and special exhibits; assists with performing maintenance and cleaning in the exhibits on a weekly basis (some early morning and/or evening hours required)
  • Organizes and implements inventories and random checks
  • Facilitates, manages, and records the movement of objects, internal and external
  • Oversees packing and shipping for the collection and for exhibitions (both on-site and traveling); schedules and supervises packing and shipping, condition reporting and documentation
  • Updates the collections management database; manages digital files and all data input into the collections software to maintain integrity of information
  • Implements security procedures for the collection and exhibitions in cooperation with the security staff and facility manager
  • With Director of Collections and Exhibitions and Curator of Collections, facilitates access to collections for press events, education programs, and special programs (some evening and weekend hours required)
  • Manages loans, both incoming and outgoing
  • Acts as a courier, or assists with designating a courier, as needed
  • Oversees Integrated Pest Management practices
  • Works with exhibitions staff to create object labels, mounts, and other exhibition materials; develops install schedules for exhibitions; assists with exhibition installations (core galleries, special exhibitions, traveling exhibitions)
  • Reviews contracts with conservators, photographers, mount makers, and shippers
  • Disseminates information to other departments, researchers, outside inquiries, etc., by answering internal and external inquiries
  • Assists with monitoring budget for collections management; purchases collections management equipment and supplies
  • Other duties as assigned

Requirements

Education:

 BA. in Museum Studies or equivalent degree; focus on Collections Management preferred.

Experience/Skills:

 3 – 5 years of experience with museum registration and collections management; experience with incoming and outgoing loans is essential

  • High level of competency with collections management software
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook, Google Drive, Docs, Sheets, and Dropbox
  • Flexible team player able to prioritize and manage multiple projects simultaneously, and follow through in a timely manner
  • Strong interest in/enthusiasm for American History
  • Ability to lift 30 lbs, climb ladders and use basic tools
  • Must have valid driver’s license and own a reliable vehicle

 The Museum of the American Revolution (www.AmRevMuseum.org) is an Equal Opportunity Employer. To apply, please send a cover letter, resume and three professional references.

To Apply:

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