The Membership and Volunteer Coordinator at the Olana Partnership

The Membership and Volunteer Coordinator has primary responsibility for The Olana Partnership’s membership and volunteer programs.  This position requires a variety of administrative and computer skills, a high level of social interaction with a wide range of individuals and groups, and great initiative and enthusiasm. The Coordinator must be able to work closely with and express a positive attitude and appreciation toward people giving their time and energy as volunteers and their support as donors and members.

The Coordinator will report to the Director of Advancement and Marketing and have ongoing interaction with Development team members, including the President. The Coordinator will work a regular schedule from Monday through Friday with additional weekend duties occasionally.

DUTIES AND RESPONSIBILITIES

The Coordinator is charged with the stewardship and growth of The Olana Partnership’s membership and volunteer programs.  Responsibilities include:

A)    Membership Program

Coordinator is responsible for leading a multi-faceted membership program that includes membership recruitment and retention, marketing, and special events. The Coordinator serves as the overall strategist for the membership program and is the point-person for all membership events.

Among other activities, the Coordinator will:

  • Develop and implement recruitment and retention strategies for membership
  • Develop and implement strategies to encourage member advancement upwards to higher membership levels
  • Develop strategies to restore lapsed members
  • Identify and pursue new feeder systems for potential members
  • Develop/enhance membership initiatives for businesses  
  • Draft all membership related letters
  • Enter membership gifts into donor database 
  • Provide management reports and trend analysis of membership program
  • Manage membership budget
  • Update membership recruitment materials
  • Direct member stewardship programs
  • Draft quarterly report for inclusion in development report for Trustee meetings

B) Volunteer Program

Coordinator is responsible for ensuring that the volunteer experience is fulfilling to volunteers and supports the annual activities and mission of The Olana Partnership. This position facilitates recognition and effective use of an active, dedicated, motivated, trained, and well-organized volunteer workforce.

Among other activities, the Coordinator will:

  • Oversee and support the volunteer program;
  • Recruit, cultivate, assess and place volunteers;
  • Promote the volunteer program using traditional and online marketing techniques.
  • Create informational materials as needed.
  • Develop and implement volunteer recognition programs to steward longtime volunteers and cultivate the newly involved;
  • Maintain volunteer records;
  • Coordinate annual volunteer trainings;
  • Organize and facilitate regular recruitment events/volunteer program activities;
  • Other duties as assigned

Qualifications:

  • Bachelor’s Degree required.
  • A minimum of two years of experience in non-profit work, preferably in fundraising & membership or alumni relations & management with a record of quantifiable results.
  • Superior computer skills required including database management, desktop publishing and website abilities.
  • Outstanding interpersonal and communication skills (written and oral) and ability to lead as well as function as a team member.
  • Knowledge and appreciation The Olana Partnership’s mission.
  • Willingness to work irregular hours, including weekends, evenings, and/or holidays.

Supervisory Responsibilities: Regular supervision of volunteers

Salary: $41,600-$44,000

To Apply:
Submit resume, cover letter, and two writing samples to members@olana.org by August 20, 2021.

All candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.

Olana State Historic Site is a tobacco-free environment.

The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

The Olana Partnership
The Olana Partnership (TOP) is a 501(c)(3) non-profit educational organization and operates Olana State Historic Site in a cooperative agreement with the New York State Office of Parks, Recreation, and Historic Preservation. TOP’s mission is to preserve and interpret Olana, and, through five decades, TOP has harnessed the passion and philanthropic support of thousands of supporters to restore Olana’s treasures of art, architecture, and landscape. TOP’s mission extends to the stewardship of Olana’s nationally-significant viewshed and to developing Olana as a vital educational resource for visitors from across the world and the communities of the region.

Olana State Historic Site
A National Historic Landmark, Olana is the greatest masterpiece of America’s preeminent artist of the mid-19thC, Frederic Edwin Church (1826-1900). He achieved international fame with paintings such as Niagara (1857) and The Heart of the Andes (1859) and created Olana over 40 years, beginning in 1860. Church designed every aspect of Olana, the eclectic fantasy of the main house, the bucolic assemblage of the farm complex, and the 250-acre landscape that provide a romantic, picturesque setting for the whole and engages sweeping 360-degree views. In 2019 there were approximately 170,000 visitors to the landscape and 33,000 visitors to the main house.