Wurtele Collection Study Center Outreach Manager

The Yale University Art Gallery is seeking an Outreach and Program Manager for the Wurtele Collection Study Center, an extraordinary facility that houses state-of-the-art open storage and object study classrooms and is right next to the Gallery’s conservation labs and the renowned Institute for the Preservation of Cultural Heritage.

University Job Title: Program Administrator

Bargaining Unit: None – Not included in the union (Yale Union Group)

Time Type: Full time

Duration Type: Fixed

If Fixed Duration, Period: 3 years from date of hire

If Fixed Duration, is continuation possible? No

Other Fixed Duration Date: 30-Apr-2021

Compensation Grade: Administration & Operations

Compensation Grade Profile: Associate (22)

Work Location: West Campus

Worksite Address:                                                                                         

1111 Chapel Street
New Haven, CT 06510

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: Museum/Curatorial

Total # of hours to be worked: 37.5

Position Focus:

Reporting to the Nolen Curator of Academic Affairs in the Education Department of the Yale University Art Gallery (YUAG), and working closely with Education and Gallery colleagues, the Wurtele Collection Study Center Program and Outreach Manager manages the day-to-day operations of the YUAG’s new Margaret and Angus Wurtele Collection Study Center, a 36,000-square-foot open storage and teaching facility located at the Collection Studies Center at Yale’s West Campus that houses over 33,000 3D objects. Based at the Wurtele Center, s/he helps to develop, test, and facilitate innovative, multi-audience, and cross-disciplinary engagement opportunities in the space with the aim of helping the Gallery realize the Center’s full potential. S/he liaises with relevant Gallery staff to coordinate the Wurtele Center’s study and storage functions and to strengthen partnerships with collaborators on and off campus, ensuring support for and participation in Wurtele Center academic and public programming. S/he also serves as the ambassador and communications hub for all Wurtele Center activities. Ideal candidates will have at least one year of experience working in an art museum or gallery, and at least one year experience teaching from objects or collections. This is a three-year, fixed duration position generously funded by Mary Jo and Ted Shen, B.A. 1966, HON 2001.
Please include a cover letter with your application. 

Essential Duties:
• In collaboration with the Academic Affairs Coordinator, and in consultation with other Gallery staff, including collections curators, conservation, education, registrarial, art handlers, facilities, and security colleagues, schedules, coordinates, and oversees all activities in the Wurtele Center, including university and school class visits, tours, scholar visits, collection processing and exhibition planning. Helps negotiate solutions for booking conflicts and incompatible uses of the space. Communicates and coordinates with colleagues in The Leslie P. and George H. Hume, B.A. 1969, American Furniture Study Center and other Study/Storage Facilities in the Collection Studies Center at West Campus.
• During the first six months, gains a full understanding of the operations, needs, advantages, challenges, and potential of the space to develop a preliminary course of action and activation. Then, in consultation with the Gallery collection curators, conservators, registrars, art handling, security and facilities staff, proposes and spearheads innovative and creative programming, teaching and learning opportunities, and collaborations for the Wurtele Center and its collections that showcase how the Center can relate to and enrich the curricula, work, and imagination of all audiences: Yale faculty, students and partners as well as youth, school and adult groups, and the broader public.
• Greets and orients professors, students, scholars, and other visitors; leads tours of the Wurtele Center upon request; develops printed and electronic didactic and way-finding materials for the space and its collection; assists with teaching and monitoring of academic and non-academic visits; ensures objects are handled, moved and relocated properly.
• Participates in the YUAG’s West Campus Task Force and the Wurtele Center Working Group.
• Oversees the Wurtele Study Center calendar via EMS and SharePoint, and manages the Wurtele Study Center Sharepoint page.
• Monitors object-study classrooms when staff from curatorial departments are unavailable.
• Stocks classrooms and study bays as required, and assists with A/V, IT equipment and set-up.
• Supervises the work of student workers and interns, as required.
• Participates in regular Gallery meetings as assigned by supervisor.
• Other duties as assigned by supervisor.

Essential Duties:

1. In support of the overall mission, plans, directs and oversees programmatic activities.

2. Develops, implements, and maintains operational policies and procedures.

3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.

4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.

5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.

6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program.

7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.

8. Develops and manages the program’s operating budget.

9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.

10. May perform other duties as assigned.

Required Education and Experience:

Bachelor’s Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Well-developed oral and written communication skills.

Exceptional interpersonal skills with the ability to communicate with staff and the public in a knowledgeable and professional manner and a proven track record of working collaboratively with a wide range of audiences and stakeholders.

A high degree of organization and self-motivation, including the ability to take initiative, think creatively, problem solve, anticipate actions needed, exercise independent judgment and bring an entrepreneurial spirit to engaging with collections and constituents.

Preferred Education, Experience and Skills:

Master’s Degree in art history, visual arts, museum studies, or art education strongly preferred.

Art handling experience.

Secondary experience in a discipline other than art history or art.

Familiarity with TMS (The Museum System) collections management software.

Experience with program evaluation and feedback processing.

Familiarity with university settings and academic systems.

Weekend Hours Required? Occasional

Evening Hours Required? Occasional

Drug Screen: No

Health Screening: No

Background Check Requirements:                                                                                        All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process. 

Posting Disclaimer:                                                                                                               The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:                                                                                                Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.