We aim to make CU*iP accessible to everyone. All meals and accommodation during the conference are provided. You do not need to book or arrange accommodation on Friday or Saturday night.
Travel to the conference is usually paid for by your home department. In cases where your own department, or other sources, cannot cover the cost, there are travel funds available to support you. To receive travel support, please email cu.ipNYU2025@nyu.edu with a letter from your department indicating they cannot cover your travel cost and a screenshot of your travel itinerary and cost before January 17th, 2024. Travel costs that are not pre-approved may not be reimbursed.
Meals:
All meals will be provided on-site, beginning with dinner on Friday and ending with lunch on Sunday. Please indicate any dietary restrictions during registration, and reach out to cu.ipNYU2025@nyu.edu if you have additional restrictions or allergies.
Metro cards:
All of our attendees will be provided with pre-paid metro cards that will cover the cost of subway and/or bus rides to and from the conference site during the weekend of the conference. Since many of our attendees will be coming from New York City, we understand that many will not need hotel accommodations. Metro cards will be distributed regardless of whether or not you are staying in the hotel.
Conference Hotel and Conference Site:
The conference hotel is The Pod Times Square, at 400 W 42nd St, New York, NY 10036. The nearest subway station is 42nd St, Port Authority Bus Terminal on 42nd St and 8th Ave.
To travel to NYU via the hotel, enter the subway at 42nd St, Times Square on 42nd St and 7th Ave. Follow signs for Downtown R,W. You can take either the R or the W to 8th St, NYU, or take the N, Q, R, W, 4, 5 or 6 to 14th St, Union Square.
The street elevator at 42nd St, Times Square is located at the SE Corner of 7th Ave. & 42nd St. The street elevator at Union Square is located at the corner of14th St. & Park Ave. South. 8th St, NYU is not an accessible station.
Accommodations:
Students will be assigned two to a room, each room with two bunked beds, one bed per person. Participants may specify roommate preferences on the registration; otherwise, roommates will be assigned by the organizing committee. Your room assignments will be emailed to you prior to arrival.
Please indicate any mobility needs during registration. If you need to make alternative hotel arrangements or have any concerns, please email us at cu.ipNYU2025@nyu.edu.
Speakers will be assigned a room reservation by our local organizing committee. Non-undergraduate attendees and chaperones will be responsible for the booking and cost of their own accommodations.
Parking:
We don’t recommend driving into New York City if you can avoid it–there are many public transportation options available, many of which are accessible to those with mobility needs. If you truly must drive into the city, there is parking available near the hotel. The Pod has an arrangement with a nearby garage, iPark on 350 W 42nd St, and parking will be available at $55/day.
